Accounting Assistant

The Accounting Assistant is responsible for ensuring vendor and customer invoices are accurately processed within the ERP system. This position is also responsible for ensuring cash receipts are processed timely and all past due customer accounts are followed up on.

A Typical Day / Job Responsibilities

The list of duties is not all inclusive and may be expanded to include other tasks and responsibilities as management may deem necessary.

Accounting Focus

• Process vendor invoices and credits and apply tax appropriately.

• Process vendor payments including prepayments.

• Process customer invoicing.

• Process customer credits and refunds.

• Review receipts not invoiced to ensure timely receipt of vendor invoices.

• Daily application of cash received to customers’ accounts.

• Perform collections on past due accounts receivable.

• Work with Customer Service, Sales and Purchasing to resolve invoice and collection issues.

• Support month-end and other reporting activities as assigned.

• Assist in identifying process improvements that increase transactional accuracy.

• Maintain SOPs of critical processes and documentation of current standards.

• Provide backup support to Cost Accountant as needed.

General

• Represent Roastar professionally and embody our core values: Be a Dreamer, Be Pioneering, Be a Typical Midwesterner.

• Follow all company policies, procedures, and safety protocols to maintain a safe and productive work environment.

• Participate in weekly team meetings, show accountability for completing to-dos, providing feedback on projects, and staying engaged in company & department related issues.

• Other duties as assigned. 

Qualifications, Education, Experience, Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate or bachelor’s degree in an accounting or business-related field required.

• Experience with ERP software and Microsoft Office Suite preferred.

• Good organizational skills, including the ability to handle multiple projects at the same time.

• Attention to detail and precision and accuracy in documentation and record-keeping.

• Excellent communication skills, including written and interpersonal; ability to work with all levels of the organization.

• Strong math skills, including problem solving.

• Advanced computer skills are required, including Microsoft Office Suite (Excel).

• Ability to ask for help when needed.

• Willingness to learn new processes and systems.

• Willingness to take on non-traditional tasks, roles, responsibilities, and challenges when needed to accomplish company goals.

• A team player who takes action to promote a positive team climate.

• Ability to take accountability in role.

• Easy to work with, focused on job duties, and possesses a pioneering mindset.

• Confidence and professionalism in representing Roastar.

 Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Ability to perform the essential functions of the position including, but not be limited to the following:

• Use of office equipment including computer, telephone, printer.

• Ability to sit at a computer for an extended period.

• Frequently required to walk, stand, stoop, kneel, crouch, or crawl.

• Occasionally lift and/or move up to 20 pounds and occasionally lift and/or move up to 40 pounds. 

Hours of work are generally during regular business hours and average at least 45 hours a week.

There will be some variation in work hours due to employee shift schedules, special projects, deadlines, employee needs, and other concerns. Occasional out-of-town and overnight travel may be required for business and education.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• In-person office environment.

• Exposure to production areas may require use of personal protective equipment (PPE).

• Noise levels are generally moderate but may be higher in production areas.

General

This position description is not intended to be all inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. Responsibilities and requirements are subject to change at the discretion of management. The employee is expected to adhere to all Company policies and procedures. The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all work requirements that may be inherent in the occupation.